Personal cards of workers (form T-2) Used in organizations for full and comprehensive accounting of personnel. At their foundation, a personnel card is formed. Unified form No. T-2 is used as a form, which reflects all the necessary information about the personality of the employee and its work.
The form consists of 4 pages containing thematic blocks. The first and second pages contain general information about the employee and are filled with its employment; The third and fourth - fill in the process of work.
According to the decree of the State Statistics Committee of Russia of January 05, 2004, No. 1, the maintenance of personal cards of workers necessarily for organizations.
In the T-2 card, there must be a signature of the employee:
- on 2 page confirming the correctness of the data
- on 3 pages, next to each record in the section "Receive to work and transfers to another job",
- on 4 pages, when dismissal.
The consequence of this requirement is the impossibility of conducting the T-2 form solely in electronic form.
Regulatory materials:
Personal employee card (unified form No. T-2)
Approved by the Resolution of the State Statistics Committee of the Russian Federation of January 5, 2004 N 1
Exposure from the Resolution of the State Statistics Committee of the Russian Federation of January 5, 2004 N 1 "On approval of unified forms of primary accounting documentation for labor accounting and payment":
Filled in the employee of the personnel service on persons held on the work, on the basis of:
- order (orders) on employment (Form N T-1 or N T-1A);
- military accounting documents - for military-ridden and persons subject to military service;
- document on education, on qualifications or availability of special knowledge - when admitting work, requiring special knowledge or special training,
- as well as information reported by the employee.
In some cases, taking into account the specifics of work in accordance with the current legislation of the Russian Federation, the need for additional documents may be provided.
When filling in P.5 "Knowledge of foreign language" Section 1 forms indicates the degree of knowledge of the language:
- "Welcome free",
- "I read and can explain",
- "I read and translate with the dictionary."
Work experience (General, continuous, giving the right to allowed for long service, giving the right to other benefits established in the organization and others) is calculated on the basis of records in the employment record and (or) other confirmation of the corresponding experience of documents.
For change information The appropriate data is made about the employee in his personal card, which are assigned by the signed personnel officer.
The main documents on the basis of which section II are filled Military accounting information"are:
- military ID (or a temporary certificate issued instead of a military ticket) - on citizens who are in stock;
- a certificate of a citizen to be called for military service - on citizens to be called for military service.
On citizens staying in stock:
- p.1 "Inventory category" on the officers of the stock is not filled;
- p.3 "Composition (profile)" is filled without abbreviation (for example, "team", "medical" or "soldiers", "sailors", etc.);
- p.4 "full code designation VUS" - a complete designation is recorded (six digits, for example "021101" or six digits and an alphabet sign, for example, "113194a");
- p.5 "The category of fitness for military service" - recorded by letters: A (suitable for military service), b (suitable for military service with minor restrictions), in (limited to military service) or g (temporarily uncommon to military service ). In the absence of records, the category "A" is affixed in the corresponding paragraphs;
- p.7 "Consists of military registration" Fills (simple pencil):
- row a) - In cases of having a mobilization prescription and (or) a stamp on issuing and withdrawal of mobilization prescriptions;
- string b) - on citizens booked for the organization for the mobilization period and for wartime.
On citizens to be called for military service:
- points: P.1 "Inventory category", p.3 "Composition (profile)", p.4 "Complete code designation VUS" and p. 7 "consists of military accounting" are not filled;
- p.2 "Military title" - the recording is made "subject to call";
- p.5 "The category of fitness for military service" - recorded by letters: A (suitable for military service), b (suitable for military service with minor restrictions), in (limited to military service), g (temporarily unnecessary to military service ) or d (not suitable for military service). Filled on the basis of an entry in the certificate of the citizen to be called for military service;
Filling the items specifically not specified in the instructions are made on the basis of information from the listed documents.
In clause 8 of the II Personal Card section of a citizen who has reached the limit age in stock, or a citizen who is recognized as notable for military service for health state, a mark is made in a free line "Shot from military registration by age" or "is removed from military accounting as of state Health. "
In chapter " Acceptance for work, translations to another job"With every record introduced on the basis of the order (orders) on employment (form N T-1 or N T-1A) and the order (orders) on translating to another job (form N T-5), the administration is obliged to familiarize the employee On receipt in column 6 forms.
In chapter " Vacation"There are accounting for all types of vacations provided by the employee during the period of work in the organization.
Section " additional information"Filled for completeness of accounting information about employees who study in educational institutions, accounting for working disabled people, etc.
Helpful information:
According to the materials of the Database "Package of Personrovika". Consulting company "Strategy
1. What document approved a personal card?
The last edition of the unified form of the T-2 - personal card is approved by the Resolution of the State Statistics Committee of Russia from January 05, 2004. №1 (hereinafter - post.№1).
2. Does all employers make T-2 cards?
The requirement for conducting T-2 cards is applied to the organization (p.2 post. No. 1). To employers-entrepreneurs, this requirement does not apply, but they have the right to behave.
Personal cards are not only responsibility, but it can be a useful event. First, on management purposes. Secondly, the judicial arbitral practice is known when the employer was able to protect his interests using personal cards to prove the correct calculation of the average number of employees to calculate taxes, legitimate deduction from employees' income, etc.
3. Is the employer entitled to lead T-2 in electronic form, and not on paper?
The employer is entitled to conduct T-2 cards in electronic form, but it does not release it from the obligation to print them and have on paper. Yes, and the employee will not be able to sign on the computer. The State Statistics Committee of Russia did not indicate the recommended formats of the forms, but, as can be seen, the form of a personal card is designed in such a way that it requires a format paper A3 for its manufacture. And due to the fact that the T-2 card is a document of sufficiently long use, then it is recommended to use dense paper when printing.
4. We in our company, the personnel department does not fill the T-2 card, and instructs this to the employee. How correct is it?
According to the instructions on the use and filling of the forms of primary accounting documentation for labor accounting and its payment (hereinafter referred to as the State Statistics Committee), the Filling Form No. T-2 is made by a personnel department employee, and in its absence - a person who has been instructed by conducting personnel work. An employee should not make any records in a personal card, with the exception of its signature when filling T-2, when the employee is hired, and when the changes in its employment status is assigned.
5. Based on what documents should T-2 be filled when driving?
According to the instructions of the State Statistics Committee, personal cards are filled with an employee to work on the basis of the following documents:
- employment contract concluded with an employee;
- order (orders) on the admission of an employee to work;
- passports or other identity document;
- labor book or document confirming work experience;
- insurance certificate of state pension insurance;
- documents of military accounting - when admission to the work of military-ridic and persons subject to call for military service;
- document on education, on qualifications or availability of special knowledge - when taking a job requiring special knowledge or special training;
- information reported by the employee.
In some cases, taking into account the specifics of the work in accordance with the current legislation of the Russian Federation, the employer has the right to require additional documents.
It is forbidden to require documents from the person who goes to work, in addition to the Labor Code of the Russian Federation,), other federal laws, decrees of the President of the Russian Federation and the Resolution of the Government of the Russian Federation (Article 65). Therefore, the requirements of the personnel department can be illegal to the employee on providing a certificate of assignment of the INN, certificates, characteristics, etc.
6. When exactly should T-2 start to the employee?
The law does not provide for what specifically a personal card should be started.
7. How many years should the personal cards be stored?
Filling a personal employee card pays many features. Consider this procedure in more detail on the examples.
The unified form of personal card No. T-2 consists of four sheets and contains the following sections:
I. "General Information";
II. "Military accounting information";
III. "Acceptance of work and translations to another work";
IV. "Certification";
V. "Raising qualifications";
Vi. "Professional retraining";
VII. "Awards (promotion), honorary titles";
VIII. "Vacation";
IX. "Social benefits for which the employee has the right in accordance with the legislation";
X. "For more information";
Xi. "The basis for the termination of the employment contract (dismissal)."
You should not use when filling the card, such characters as colon (:), equality (\u003d), oblique line (/). In the coding zone, such designations are generally unacceptable.
When filling out the text, it should not go to the coding field, otherwise the document is considered spoiled, and it must be rewritten (with primary filling).
If the personal card is not filled with some data or answers are negative, we do not write anything in the encoded part. Diggers in empty graphs are not put.
The primary filling of the personal card can be carried out or manually or in electronic form. Subsequent records are already manually entered, since the employee must be familiar with them on receipt, and the reprint of the T-2 form is prohibited in a new way.
Fill out the "cap" of the P-2 personal card
In the header of the personal card, you specify the OKPO organization on the basis of statistical data. The name of the organization is written without abbreviations. The location of the company is written through the comma after the name.
Date of preparation Personal card is reflected in this form: DD.MM.YYYY (04/23/2013, for example).
Personal accounting card starts at work immediately after registering an order for employment. At the same time, you need to record an employee's employment record.
Personnel Number - This is an employee number who is assigned to him at this enterprise for internal accounting. When filling out a personal card, the table number has already been assigned to him (from the order of the head).
Inn (taxpayer identification number). The employee may not provide the INN when the device is to work, because This is not spelled out in the TC, nor in the NK, and, accordingly, is not mandatory. If the Inn does not have an employee or he did not provide it, this field is not filled.
SNILS (insurance certificate of state pension insurance).
Based on Part 1 Art. 65 TK RF employee is obliged to provide an employer SNILS. If the employee is arranged for the first time, the duty for issuing evidence is assigned to the employer (part 4 of Art. 65 of the Labor Code of the Russian Federation).
If the employee has lost its LOSS, it must write an application for the restoration of this document and transfers it to frames, which then guide it to the FIU. After that, the SNILS number is filled on the basis of the newly received document.
Insurance certificates are kept in the hands of workers.
Alphabet. Here you specify the first letter of the employee's family for the convenience of systematization of cards.
Character of work. We specify "constantly" or "temporarily". Fill on the order basis. Words write completely.
Type of work. We indicate the main work or part-time. We write completely.
If the employee works on internal part-time, the personal card is not filled with it, since all information is specified in the card at the main place of work.
Floor It is possible to specify with all words, or the first letters "M" and "F."
Section I "General Information"
1. Surname, name, patronymic. These data are recorded on the basis of a passport. We write completely and picking up.
The encoding zones are mandatory on the basis of all-Russian classifiers:
OKATO - "The All-Russian classifier of objects of administrative-territorial division" OK 019-95 approved by the Resolution of the State Standard of the Russian Federation No. 413 of 31.07.95;
Okin - "The All-Russian Classifier of Information about the population" OK 018-95 approved by Decree of the State Standard of the Russian Federation No. 412 of 31.07.95;
OCO - "All-Russian classifier of specialties for the formation" OK 009-2003 approved by the Decree of the State Standard of the Russian Federation No. 276-art dated September 30, 2003;
OKPDTR - Resolution of the State Standard of the Russian Federation No. 367 of 26.12.94 "On the acquisition and introduction into the all-Russian classifier of professions of workers, posts of employees and tariff divisions" OK 016-94.
If you incorrectly entered the encoding, the form of T-2 is considered damaged and you need to rewrite it. Therefore, the coding data is either correct, or do not make it completely until the card is put in the archive.
2-3. Date and place of birth Writing on the basis of a passport or similar document. We write in complete words, for example: "May 24, 1973" and we encode 24.05.73.
Row "Place of birth" when filling should not exceed 100 characters. Areas and regions we write in the parental case, without commas. You can write with abbreviations in general rules: city - mountains, edge - kr., Village - Der., Region - oblast, District - OK., Village - pos, station - Art., District - pH; Words - Aul, Kislak, Village, the village is written completely.
Environment encoding - on OKATO at this address.
4. Citizenship we write without a reduction. Citizenship is subject to encoding on the basis of OKIN:
Citizen of the Russian Federation - 1;
- Citizen of the Russian Federation and a foreign state - 2 (if the citizenship is double, in parentheses, we indicate what state is citizenship);
- a foreign citizen (indicated by which state) - 3;
- a person without citizenship - 4.
If an employee has two citizenship and the second, he did not inform the employer, it is not the fault of the employer. This information is required only for workers who are arranged to work related to advent of state secrets.
5. Language knowledge
In this point, write a foreign language in relation to the language of Russia, which is owned by the worker, if necessary for work. The data take from the words of the employee itself (questionnaire, test, etc.).
The personnel inspector can fill out two codes: the language itself and the degree of its knowledge, and may indicate only one code - the degree of knowledge of the language. These data are recorded in several gaps. Language codes and degrees of their knowledge:
- English (OKIN code "014"), German (OKIN code "135"),
- French (OKIN code "213") Italian (OKIN code "070");
- reads and translates with the dictionary - code by OKIN "1";
- reads and can be explained - the code by OKIN "2";
- Owns free - code on Okinc "3".
If the employee owns several languages, they are recorded separately in each row.
6. All information about education. Here we write qualifications, specialty, etc. This data take from the formation documents.
Education has the following OKIN encodings:
- initial (general) education - 02;
- Basic general education - 03;
- secondary (full) general education - 07;
- primary vocational education - 10;
- secondary vocational education - 11;
- incomplete higher education - 15;
- Higher education - 18;
- Postgraduate education - 19.
The T-2 form has two blocks of graph, which indicate information about two educational institutions.
If the employee graduated from three courses of the university, they belong to persons with incomplete (unfinished) higher professional education. Confirmation of such education is only a certificate or a diploma of incomplete higher education of the state sample (not a diverting and a student card!).
If the employee did not finish the university, then his education records will look as follows.
If the employee was trained in fully or more than half, but did not defend the thesis or did not pass the state. Example - "incomplete higher";
If an employee graduated from three courses - "incomplete higher, III (IV, V, VI) course";
If an employee studied, but did not finish university or vocational school and passed less than half of the courses, then education is writing on the previous ended educational institution: "basic general"; "Average (full) general"; "lower secondary"; "Unfinished secondary education".
If the employee receives the formation of the following level, then education is added additionally in part 1 of clause 6, for example:
The name of the educational institution, its series and number we write on the basis of a document on education. Long names permissible to cut without loss of meaning (for example, name - "name"). No awards (orders) in the names of educational institutions are not specified. When graduating from an educational institution, we put the recording of Arabic figures, for example, 2013.
Qualification (degree) is written on the basis of the same education document. To qualify "Bachelor" and "Master", the direction is indicated, and for the qualification "Specialist" - specialty.
At the end of PTU, the qualification is indicated as follows: "Installer", "Locksmith", "Lawyer".
In the personal card in the last block, paragraph 6 reflects the record of the Sleepage preparation: graduate school, ordinature, adjuncture or doctoral degree. Doctoral degree has code for OKIN 01, the remaining forms - 02.
7. Profession. In this graph, we write a profession on the basis of the employment record, the explanations of the staff and staff schedule. If an employee has a different profession - it is filled on the basis of a document on obtaining the second and pr. Education.
The profession code is defined by OKPDTR and includes 17 digits, and position code - 13. The code contains all the information about the profession of the employee, working conditions, positions and payment. It is allowed to reduce the code to five or six first digits that denote the profession (5 digits) or profession and control number (6 digits).
8. Work experience. The experience take from records in the workbook (employment contracts, etc.). It is reflected in the days, months, years.
When calculating the experience, it is necessary to use clause 61 instructions for filling out the forms of individual (personalized) accounting in the system of compulsory pension insurance, approved by the Resolution of the Board of the FIED No. 192P. dated 07/31/06
The duration of employment is determined as the difference in the sums of the end of the end and the beginning of the periods specified in the employment recorders. Since the day of dismissal is the last day of work, it should be added to the total amount of the experience. A calculated overall work experience is written in total - this is the number of years, months and days that worked worker.
Experience, giving the right to allowed for long service, count also. It is determined in accordance with special regulatory documents.
The column "Work experience" provides for an experience, defined as a preferential (for example, work experience in the regions of the Far North and equivalent localities). When admission to the work of an employee for whom your place of work is the first - in the lines about the experience put zeros.
9. Marriage state. This refers to the encoding on the basis of OKIN:
Never consisted (did not) in marriage - 1;
- registered marriage - 2;
- consists in unregistered marriage - 3;
- Widower (widow) - 4;
- divorced (divorced) - 5;
- Divided (separated) - 6.
10. Family makeup. Here we show only family members indicating the degree of their kinship towards the employee and living with him. Fill out information about the nearest relatives (mother, father, daughter, son, sister, native brother, face, on the upbringing of which was an employee, and others. Nearest relatives).
11. Passport details Fill on the basis of the passport.
12. Place of residence. Write on the basis of passport data. The actual place of residence is fill with the words of the employee. If the place of residence on the passport and actually coincide, the string with the actual address can not be filled. We encode the place of residence in OKATO.
Section II "Military Accounting Information"
This section fill on the basis of documents:
- a military ID (or a temporary certificate issued in return for a military ticket) - on persons in stock;
- Certificate of a citizen to be called for military service - for people-conscripts.
Fill out the form as follows:
paragraph 3 "Composition (profile)" - Filled without a reduction (for example, "medical", "team", or "sailors", "soldiers", etc.);
item 4 "Complete code designation" - We write a complete designation (consists of six digits or six digits and letters, for example, "127659a");
paragraph 5 "Category of Sucidity for Military Service" has an encoding: A (suitable for military service), B (comes to military service with insignificant limitations), B (limited to military service) or g (temporarily not suitable for military service ).
If there are no data records in a military ticket, we set the category "A".
Paragraph 7 "consists on military accounting" is filled with a simple pencil:
row a) - In cases of having a mobilization prescription and (or) a stamp on issuing and withdrawal of mobilization prescriptions;
String b) - on citizens booked for the organization for the mobilization period and for wartime.
The citizens subject to military service are filled on the basis of the identity of the following items:
item 2 "Military title" - write "subject to call";
Clause 5 "Category of Sucidity for Military Service" - We write letters: A, B, B, G (Looking above) or D (not suitable for military service).
In paragraph 8 of section II of the II Personal Card, if necessary, I make a record "filmed from military accounting by age" or "Shot from military accounting for health."
After filling in the section II, the personnel inspector assures the written data by its signature and makes it deciphering with its position. He also puts the signature on the second page and puts the date of filling. This page signs both the employee.
Section III "Reception to work and transfers to another work" and section XI "basis of termination of the employment contract (dismissal)"
These sections are filled very carefully, since the experience of the employee depends on their fill. Data to these sections are writing on the basis of the order (orders) of the head: about receiving work, about transferring to another work on termination (termination) of the employment contract. This information must be duplicated in the employment record.
Each entry is assigned by the employee's signature.
In the "basis of the termination of the employment contract (dismissal)" we write the reason for dismissal in accordance with the articles of the TC.
Detaching date is the last day of the employee. Information on dismissal must be certified by the employee, and the personnel inspector.
Section IV "Certification"
In this section, fill data from the decision of the attestation commission, which are usually formulated as follows:
- complies with the post;
- consists of the post office, subject to improving the work and fulfillment of the recommendations of the Commission with re-certification in a year;
- does not correspond to the position.
We write the date of certification, the number and date of the results of the certification, the basis for the certification (order).
Certification data is affixed on the basis of a document issued to the employee.
Section V "Raise Qualifications"
Information on advanced training and professional-statement is filled on the basis of documents provided by the employee, or from the personnel training department. Fill out:
The date of principles began and graduating, the type of advanced training, the name of the educational institution, the form of a document on certification (certificate, certificate, diploma).
In the "basis" we can not write anything, or fill the order, on the basis of which the employee was aimed at improving the qualifications (Art. 197 of the Labor Code of the Russian Federation) or an agreement for the trade force between the employee and the employer.
This is also making data on professional retraining of an employee.
Section VII "awards (promotion), honorary titles"
In this section, write all types of promotions to the employee on the basis of Art. 191 of the Labor Code of the Russian Federation and regulatory local acts, as well as we list the awards, honorary titles.
Section VIII "Vacation"
This section contains information about all vacations that have been provided to the employee: regular leave, child care leave, vacation without detention.
Fill out the kind of vacation, its period, duration and foundation of its provision.
Vacation without a total length of more than 14 days (Article 121 of the Labor Code of the Russian Federation) during the year in the work experience, giving the right to the annual primary paid leave, is not included, but is taken into account in changes in the working year.
Periods that are not included in the working experience on the basis of Part 2 of Art. 121 of the Labor Code of the Russian Federation (for example, the time of the absence of an employee at work without respectful reasons) is reflected in the personal card by changing the date of the working year. The basis for this is the work time accounting table, orders to remove the employee from work, etc.
Working year to determine vacation is considered from the moment of admission to the employee to work. For example, from March 20, 2013 to March 19, 2014
If the employee takes a vacation of parts, the working year is still fully indicated.
The "end date" of the vacation is the date of the actual exit of the employee to work, and not the planned end of the leave on the basis of the order, because An employee can withdraw from leave ahead of time.
If the graf for vacation is not enough, the "addition to the employee's personal card" is started. It is a cap and a table part of the section that is missing.
Section IX "Social Benefits"
This section reflects the social benefits provided by the employee on the basis of legislation.
Section X "Additional Information"
This section is filled at the discretion of the head. You can include information that has not been reflected in other departments. For example, studying an employee at part-time (evening) courses, data on a person working disabled (based on the certificate of the Medical and Social Expert Commission (hereinafter - MCEC, VTEK), a group of disability, and Ave. information.
If the employee does not want to sign records about his dismissal, the personnel inspector is a special act.
Change of employee information
If an employee has changed (changes in the status of personal life, addresses, passport data, etc.), they are indicated by his personal card and are assigned by the inspector signature and employee itself. At the same time, the old record is crossed out and the same graph is made new on the basis of new documents provided.
It is undesirable to change a personal card due to the fact that it is difficult to collect all the signatures from the employee and restore its initial data.
For example, if the employee has changed the surname, then you can write a new one: cross it old, and write a new one from above or on the side. This entry is assigned by the employee's signature of personnel here.
The document on the basis of which changes occurred can be specified in section X in more information. At the same time, it is not necessary to assign this entry of the personnel record.
You can make an additional sheet to replace the page. And on the old page put the mark that the page is changed and writing the cause (change in the name). The new page also make such a mark.
How to make corrections in the personal card in the form T-2?
If you made information erroneously, then incorrect information is shredded, they are written correctly. Next we write the word "fixed" and assure the signature of the inspector of the personnel department and the employee himself.
Organization accounting of personal cards at work and sample
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Taking on the work of a new employee, the personnel council draws up various documents. One of them is a personal card. In the Labor Code, you are unlikely to find a mention of this document, but by virtue of the Resolution No. 1 personal cards it is necessary to host all enterprises and organizations regardless of their organizational and legal form and form of ownership. The same resolution was unified form of this document - T-2, T-2 GS (MS). Today we will tell you who must fill out a personal card, what information are subject to making in it whether it is necessary to encode information.
Legal basis
In the need to keep a personal card, there has been no doubt for a long time - this is obliged to do paragraph 2 of the Resolution No. 1 and the rules for the maintenance and storage of labor books: with each record of the work record on the work performed, the employer is obliged to familiarize it to another permanent job and dismissal. The owner is under the painting in his personal card (it repeats the record entered into the labor book).
A personal card is filled by an employee of the personnel service on persons who are accepted on the basis of:
- Order (orders) on employment (T-1 or T-1A form);
- passports or other document certifying personality;
- Labor book or document confirming work experience;
- Insurance certificate of state pension insurance;
- Military accounting documents (for military-ridic and persons subject to call for military service);
- a document on education, a qualification or availability of special knowledge (upon admission to work requiring special knowledge or special training);
- Information reported by employee.
In some cases, taking into account the specifics of the work in accordance with the current legislation of the Russian Federation, the need to present additional documents, such as containing information about income, property, property obligations, medical certificates.
Note. Personal card of the state (municipal) employee (the form of T-2 GS (MS)) is applied to accounting for persons replacing state (municipal) posts of civil service.
It should be noted that in accordance with paragraph 658 of the list of standard management archival documents submitted in the process of state bodies, local governments and organizations, indicating the timing of storage approved by the Order of the Ministry of Culture of the Russian Federation of August 25, 2010 N 558, the personal card is subject to storage within 75 years. The same order of the expert test commission is allowed to attribute this document to what is stored constantly.
Since they will have to store a card in any case long, we recommend printing it on tight paper. You can also deposit the initial data into the electronic form of the personal card. However, it will still have to be printed, since the employee must testify its signature correctness and completeness of the information made. Yes, and subsequently, during the work of the employee, you will have to acquaint with the records in the card, so that without a paper instance can not do.
For your information. In addition to the personal card of the employee in scientific, research, educational and other institutions and organizations operating in the field of education, science and technology, an accounting card of a scientific, scientific and pedagogical worker (T-4 form) is applied.
Since personal cards contain personal data of employees, they must be stored in a safe or wardrobe locked.
Note that some employers based on the unified form T-2 develop their form in electronic form, while removing individual graphs that are subsequently printed. So it is impossible to do! The procedure for applying unified forms of primary accounting documentation approved by the Resolution of the State Statistics Committee of the Russian Federation dated 24.03.1999 N 20, it was found that the removal of details from unified forms is prohibited. If necessary, changes can be made to a unified form:
- expansion and narrowing of the graph and rows, taking into account the number of characters in the indicators;
- inclusion of additional lines and deposit sheets;
- Making additional details.
In this case, the changes made should be decorated with the appropriate organizational and administrative document of the organization.
Filling rules and procedure for making information
At the top of the first page form, you must specify the name of the organization that is taken from constituent documents. We now turn to the table.
In the "Date of Compilation" column, you specify the date of filling the personal card. Note that it may differ from the recruitment date of the employee to work. This is not a violation of labor legislation. However, we recommend not to tighten with the filling of the personal card, adhere to the weekly period (by analogy with paragraph 10 of the rules of conducting and storing labor books).
The Count "Tabel Number" is filled, if the facility is assigned to the tablet numbers to employees. Recall that such a number is assigned to the employee when taking and does not change when transferring or moving from one structural unit to another.
Counts "The taxpayer identification number" and "Public Insurance Insurance Certificate Number" are filled on the basis of the documents submitted by the employee. If a citizen goes to work for the first time, the graph for the details of the pension testimony will remain unfilled until the receipt by the employee of this.
In the column "Alphabet" is affixed by the first letter of the employee's name, which is filled in a personal card. It is necessary to fill in this graph to systematize personal cards in the overall array.
The column "character of work" indicates "Constant", if the employment contract is concluded for an indefinite period, or "temporarily" if labor relations are limited to any term.
"Type of work" is the main or part-time.
In the column "Paul" is affixed only by the first letter ("M" - male floor, "F" - female).
From the example it can be seen that there are cells for codes in the upper right corner. The form code is worth, but the code in OKPO (the All-Russian Classifier of Enterprises and Organizations) must be asked in accounting, as this code is assigned by the Federal State Statistics Service.
Next in the form of T-2 there are a number of fields for encoding. Why are they? These codes were required for statistical observation and control. Currently, these fields are extremely rarely filled, but if yet in your institution it is customary to encode information, we recommend using the following classifiers:
- the all-Russian classifier of objects of administrative-territorial division approx 019-95 - OKATO;
- the all-Russian classifier of specialties by education OK 009-2003 - Okay;
- the all-Russian classifier of professions of workers, posts of employees and tariff discharges OK 016-94 - OKPDTR;
- All-Russian classifier of information about the population OK 018-95 - Okinc.
Note! If the codes are not affixed even in the institution, the fields deleted for them cannot be deleted.
Section I "General Information"
When viewing this section, it can be seen that personal data of the employee and information about his family, the education obtained before the employment and the existing experience are made to it.
The date and number of the employment contract concluded with the employee are affixed in the "Labor Treaty" column.
Paragraphs 1-4 of this section are filled on the basis of passport data:
- Surname, name and patronymic are indicated in the nominative case completely;
- date of birth is indicated by a verbal digital method;
- Place of birth indicates taking into account the generally accepted abbreviations (for example, "G." - the city, "Rn" - the area, "r. P." - a working settlement, etc.), and the areas and areas are recorded in the parent Padge.
The following entries can be made to the Count "Citizenship" (section 2 OKIN): "Citizen of the Russian Federation"; "Citizen of the Russian Federation and a foreign state"; "Foreign citizen" indicating the name of the state, for example, "Foreign Citizen (Republic of Kazakhstan)"; "The person without citizenship" is indicated upon presentation of a residence.
The next graph "Knowledge of a foreign language" is filled with the words of the employee. In this case, you must specify the language in accordance with the section. 4 OKIN and indicate the degree of ownership of it in accordance with the section. 5 Okin:
- reads and translates with the dictionary;
- reads and can be explained;
- Owns free.
Based on the staff submitted by the employee, paragraph 6 "Education" is filled:
- initial (general) education - at least 4 classes;
- Basic general education - at least 9 classes in the presence of a certificate;
- secondary (full) general education - at least 11 classes in the presence of a certificate;
- primary vocational education - a vocational school or lyceum;
- secondary vocational education - technical school or college;
- incomplete higher education - three or more courses of the university;
- Higher Education - University, Academy, Institute;
- Postgraduate education - graduate school (adjuncture), reinforcement, internature, doctoral degree.
Typically, information about completed education is indicated, but if an employee has a certificate of incomplete higher education, it can also be reflected in the personal card. Sometimes places to indicate the formations of an employee in the form of T-2 lacks, for example, he has three higher education. What to do in this case? We recommend issuing a deposit sheet, where you write all the necessary data.
For postgraduate education, individual lines are provided in the form.
For your information. If the employee has changed surname, passport details and other similar information, you need to adjust your personal card. To correctly make corrections, we recommend using the instructions for filling the workbooks: one feature is to cross the previous information, and then (above the cross or, if there is a free space, nearby), record new data.
At paragraph 7, "Profession" should make information about the main and additional professions. In the column "Basic" quite often indicate the profession or the position that the employee occupies in the organization, but this is not true. We believe that the employee without work experience should be specified in this graph the profession he received after graduation. If the employee has a certain experience, then as the main one can specify the profession on which he acquired the greatest experience. For such an employee, you can fill out the "Other" column - in order to create a personnel reserve or rapid ability to replace the missing employee. In any case, filling item 7, you need to refer to the OKPDTR and indicate the name of the profession in accordance with it.
The column 8 contains data on the experience - general, continuous and giving the right to allow to allow long service. Currently, most employers do not count continuous experience and experience for long service, as now basically requires insurance experience - it is indicated in the string provided for general experience. However, sometimes, by virtue of the requirements of federal laws, it is necessary to indicate and continuous experience, and long service. For example, the length of the years is taken into account in the internal affairs bodies, in the service of the State Fire Service, in the control bodies of drug trafficking and psychotropic substances, in the service of institutions and bodies of the penitentiary system.
General work experience is the total duration of labor (regardless of the number and duration of breaks in it) and other socially useful activities, as well as other periods of time established by the legislator.
Work experience is calculated on the basis of records in the employment book or other confirming the experience of documents. To determine the calculation methodology, we recommend using the RF Pension Management Board of the Russian Federation dated July 31, 2006 No. 192p, according to which the counting of the experience is carried out by summing separately the end dates and periods of work periods. The difference of these amounts is the duration of the overall experience. At the same time, one day should be added to the duration of the overall employment experience for each case.
Count 9 "state in marriage" is filled in accordance with OKIN. Note that the words "single", "married", etc. are invalid, etc. The following wording will be correct:
- never consisted (not) in marriage;
- consists in a registered marriage;
- consists in an unregistered marriage;
- Widower (widow);
- divorced (divorced);
- Divided (separated).
Details of the identity document are transferred to 11 "Passport". If, during the work, the passport details of the employee changed, it is necessary to note this in the personal card.
The graph "Place of residence" is filled on the basis of a passport registration stamp. Note that the place of actual residence may differ from the site of registration. To do this, in the personal card there are appropriate lines that are filled with the words of the employee.
Section II "Military Accounting Information"
Details to fill this section of the personal card are taken from:
- military ticket (or temporary certificate issued instead of military ticket) - for citizens who are in stock;
- Certificates of a citizen to be called for military service - for citizens to be called for military service.
If a citizen is in stock, then:
- paragraph 3 "Composition (profile)" is filled without abbreviation (for example, "team", "medical" or "soldiers", "sailors");
- in paragraph 4, a complete designation (six digits, for example 021101, or six digits and an alphabet sign, for example 113194a, is recorded;
- Clause 5 "Category of Sucidity for Military Service" is filled with letters (A - coma to military service, B - Got to military service with minor restrictions, is limited to military service, G is temporarily not suitable for military service). In the absence of records, the category "A" is affixed in the corresponding paragraphs;
- in paragraph 7 "consists in military accounting" is filled with (a simple pencil) line "A" - in the case of a mobilization prescription and (or) a stamp on issuing and withdrawal of mobilization regulations, the line "B" - on citizens booked for the organization for the period mobilization and wartime.
If a citizen is subject to military service, then:
- in paragraph 2, the "military rank" is made "subject to call";
- in paragraph 5 of "Category of Sucidity for Military Service", the letter is made (and is suitable for military service, B --nient to military service with minor restrictions, is limited to military service, M - temporarily not suitable for military service, D - It is not suitable for military service) on the basis of a recording in the certificate of a citizen to be called for military service.
If a citizen has reached the oldest age in the reserve or recognized as unfit to military service for health, in paragraph 8, the mark is made "filmed from military accounting by age" or "Shot from military accounting for health state."
At the end of this section, at the bottom of the second page of the form, the personnel and the employee, which was filled by the card, put their signatures, confirming the correctness of the information made.
Section III "Receiving for work, translations to another job"
Based on the order of acceptance of the T-1 or T-1A, the first entry is made in this section. During the work of the employee, records on translations will be made here (on the basis of the order for a unified form T-5).
In this section of the personal card, a graph is provided for the employee to familiarize themselves with the records, therefore, due to the rules of conducting and storing workbooks, the employee must be acquainted with these records.
III. Acceptance and translation to another job
Section IV "Certification"
This section is filled only if the organization's certification is provided for by local regulatory acts or it is carried out in accordance with the requirements of the legislation. The date of certification is indicated, the decision of the Attestation Commission (briefly), the date and number of the minutes of the meeting. The "base" column record the date and number of the order of certification. It should be noted that in addition to the decision on compliance with the employee of the office, the certification commission may recommend sending it to training, translate to another position, etc. These recommendations can also be shown in this section.
Section V "Raise Qualifications"
In accordance with Art. 196 of the Labor Code of the Russian Federation the employer conducts professional training, retraining, advanced training of employees, training to their second professions in the organization, and if necessary, in educational institutions of primary, medium, higher professional and additional education under conditions and in the manner that are determined by the collective agreement, agreements, Labor contract. It was after passing training in advanced training institutions this section is filled.
Recall that professional development is short-term (at least 72 hours), long (over 100 hours) and can be carried out in the form of thematic and problematic seminars (from 72 to 100 hours).
V. Raising qualifications
| date | Type of advanced training | Name of educational institution, place of its location | Document (certificate, certificate) | Base | |||||
| Starting learning | End of learning | ||||||||
| Name | Serial number | date | |||||||
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | ||
| 05.04.2010 | 20.04.2010 | Short-term | Nizhny Novgorod | Certificate | BI-V. | 20.04. | Order OT | ||
| Courses | State | 123456 | 2010 | 03.04.2010 | |||||
| Pedagogical | N 52. | ||||||||
| University | |||||||||
Section VI "Professional Retraining"
This section is filled with a new profession by mastering the employee. After completing the training program, over 500 hours is issued a diploma diploma, on the basis of which the entry is made. Recall that the procedure and conditions of professional retraining of specialists are determined by the Order of the Ministry of Education of the Russian Federation of 06.09.2000 N 2571 and the Model Regulations on the educational institution of additional professional education (advanced training) of specialists.
The "base" column should indicate the requisites for the direction of the employee for retraining. If the employee independently passed retraining and presented only a diploma, the "base" graph will remain empty.
Section VII "Awards (promotion), honorary titles"
Article 191 of the Labor Code of the Russian Federation, the employer is granted the right to encourage employees who are conscientiously executing labor duties, to declare thanks, to issue a prize, award a valuable gift, certificate of diploma or to submit to the title of the best in the profession. If, during the work, the employee is encouraged by the organization or received any honorable title, this should be recorded in this section.
Paragraph 24 of the rules of maintenance and storage of labor books specifies which awards and promotions are indicated in the employment record, and therefore (by analogy), and in the personal card. Remember that information about the premium provided for by the wage system or paid on a regular basis is not recorded in the personal card.
VII. Awards (promotion), honorary titles
| Name of awards (promotion) | Document | ||
| Name | room | date | |
| 1 | 2 | 3 | 4 |
| Certificate of honor | Order | 108 | 10.10.2010 |
We note that departmental awards can be provided in institutions funded from different budget levels. For example, for the Federal State Registration Service, the Certificate of Certificate is approved by order of Rosreestra from 15.12.2011 N P / 507.
Section VIII "Vacation"
All holidays (annual paid, without salary salary, additional and other) must be taken into account. When filling in this section, you must specify the type of vacation (for example, an additional paid), the period for which it is provided, the number of calendar days of vacation, the start and end date, the basis (order of granting the release of T-6).
Sometimes there is a question with the filling of the Graph "Period of Work" of this section: Some experts in providing part of the vacation indicate half the period. This is not true. It is necessary to fully indicate the working year for which the vacation is provided, regardless of whether the employee has a full vacation or part of it.
Section IX "Social Benefits"
In this section of the personal card, social benefits are listed that are related to labor relations. Information about them is made on the basis of documents submitted by the employee, for example, disability certificates, certificates of the honorary donor. As a basis of benefits, we recommend to indicate a federal law or other regulatory act, which provides benefits or warranty.
Filling this section will allow employee personnel service to monitor the provision of benefits and guarantees defined by law.
Section X "Additional Information"
You can make any information about the employee for which there was no appropriate place above, - that the employee is the parent of a disabled child, about the presence of a driver's license, a foreign passport, etc. Filling a section is based on the document submitted by the employee .
Section XI "The basis of the termination of the employment contract (dismissal)"
This section completes the personal card and is filled only when the employee is dismissing. The entries are made on the basis of the order of termination (termination) of the employment contract (unified forms T-8, T-8A). Also indicate the basis of dismissal with reference to the relevant article of the Labor Code of the Russian Federation and the date of dismissal.
This entry assures your signatures and employee of the personnel service, and a dismissal employee.
Among the personnel documents, a personal employee card is the main source of information for each employee. The employer is obliged to lead it (form T2) on all employees, even on those who are adopted part-time. Detailed instructions for filling, blank and ready-made example - about everything right now.
The legislation approved the unified form of T2, which is carried out by all organizations, regardless of the form of ownership and number of personnel. The document contains all major information about the citizen:
- education information;
- information about professional experience (experience, qualifications in accordance with the obtained formation);
- personal information (address, family composition);
- data on the current place of work (vacation, rewards, retraining, etc.);
- passport data, diploma, military ticket and some other documents.
Along with a single template there are several other options that are considered below.
Form T2.
This is the main form of a document that is used in the overwhelming majority. The blank is as follows.
T-4 form
Provided specifically for workers who relate to scientific and pedagogical composition:
- scientists with the degrees of the candidate or doctor, as well as with the titles of associate professor, professor or academician;
- teachers of universities (including senior teachers and assistants).
The difference in the form is connected with the presence of a special graph (a scientific degree, title, date of assignment and relevant documents).
Form T2 GS
Filled in case the employee is civil servant. The difference from the usual form consists only in one. Section IV appears, which contains information about the assignment of class ranks or other movements on the service staircase. All other sections are filled in the same way, but their numbering shifts to 1 point (starting from the "Certification" section, which follows number V).
Required documents
For the correct design you need to take only confirmed information. Such documents will be needed:
- passport of a citizen;
- order of the leadership in which the reception of the employee is approved;
- it is necessary to bring a labor book (for those citizens who work for the first time, it is issued by the employer);
- if a citizen refers to the category of military obligations, it also provides a military ID;
- a document that confirms the level of education;
- INN and SNILS;
- documents that confirm the passage of retraining, assigning titles, etc. provided if available;
- an employment contract with an employee.
All documents are provided in the form of originals.
Step-by-step instruction for filling
The correct decoration of personnel documents is a mandatory requirement for the personnel department, so when filling it is necessary to proceed from the official instruction, which is described in detail below.
Section I.
It is the first sections of the forms of T2 that make up the main part, fill out by such rules:
- The company name or IP is always prescribed completely. However, abbreviated options are allowed if they were initially assigned to companies and are reflected in the respective constituent documents.
- A unique table number, which is assigned to each employee, should consist only of numbers (the maximum number of characters is 6). At the same time, the combination does not change even in cases where the employee is raised or transferred to work to another branch or department, etc.
- In the column "Alphabet" you need to specify only the letter on which the surname of a citizen begins.
- The nature of the work is to mean the intended duration of the signed employment contract: most often permanent work, and if it is a seasonal or part-time job, then temporary.
- View - most often this is the main job, but sometimes a citizen works part-time (internal or external).
- The floor is denoted by a capital letter.
- The name is recorded completely, as indicated in the passport (patronymic - if available). And the date of birth is also recorded in text format, for example: "January 28, 1991".
- The place of residence is indicated in accordance with OKATO.
- Citizenship is prescribed by code.
- The degree of spoken skills in a foreign language is also prescribed by codes.
- Designation Education is also made using codes - they are installed OKIN.
NOTE. The concept of incomplete higher education, which is also called incomplete, was abolished since 2013, therefore, if an employee is currently studying at the university, only the actual education is taken into account.
- Qualification is indicated in terms of diploma (for example, "bachelor of natural science education").
- The profession is prescribed on the basis of how it is accepted in the company - for this you need to contact the staffing schedule, as well as in the order that an employee approved for this position.
- The total experience is usually calculated by the dates given in the Labor Book. But the use of other papers, which have confirmed information about the work of a citizen in different places.
- A personal life mark is also made by codes.
- Under the composition of the family, you need to understand literally those people who live with a person as one family. Their names are prescribed, as well as the degree of kinship (father, son, native sister, etc.).
- Passport data must be fill out strictly as indicated in the document, up to contractions and punctuation marks.
Section II.
In these graphs, you need to use data from a military ticket if available. In this case, the data compliance should also be strict - abbreviations, names, punctuation marks, etc. At the same time there are its own characteristics, if a stock officer is satisfied with the work.
And if the employee is satisfied, which is subject to call (men, health and women with a military ticket - nurses, some other personnel), then items 1,3,4 and 7 remain empty. The rest are filled as shown in the table.
Other sections
The remaining sections are filled in accordance with such rules:
- SectionIII - Here all the data just as they are indicated in the company's internal documentation. The full name of the company is recorded, the exact name of the post, and as a basis for the solution is an order (with the name, number and date) or the order.
- SectionIV - Entries are also conducted on the basis of approved documents. In this case, each line is filled in completely (all graphs), except the "base" column. Usually refer to the protocol in which the results of the certification are contained - the name, number and date are prescribed.
- SectionV. - Here are the dates of learning (the beginning and end), the type of increase, as well as the full official name of the educational organization, in which the learning process takes place. In the "basis" information is prescribed optional, but if there is an appropriate order or order, you need to enter its name, number and date of approval.
- SectionVI - In this part, information about the professional retraining, which the employee passed is prescribed.
- IN sectionVII Accounting for awards and honorary titles that have received an employee for his labor merit.
- SectionVIII. - Here is the information about all holidays that officially received an employee regardless of their duration. Data should accurately comply with orders, as well as vacation schedules. Special attention should be paid to unpaid leave, which the employee takes at its own expense. They are also taken into account regardless of the duration. At the same time, all the information should be the same - in the statement of the employee, in the order and in the card itself (especially carefully follows the accuracy of the dates). It should also be borne in mind that the ration for several hours (in the account of recycling, overtime, etc.) are not holidays at their own expense. And ran up for a whole working day (1 or more) - this is a vacation without a detention.
- SectionIX. Filled in accordance with legislation on benefits. That is, both federal benefits are taken into account and adopted at the regional level (in each region, their list can be very different). This also fit the benefits that are established by the internal acts of the enterprise (in large companies, in enterprises often there are also their own benefits, which are established on the initiative of the employer and, accordingly, can be eliminated by its decision). As a "base" indicates the name of those documents that give the right to benefits.
- SectionX. contains heterogeneous information that do not apply to any of the previously reviewed categories, for example:
- information that at the moment the person is studying at the university, technical school, college, vocational school and other educational institutions; It is indicated by the start date and the intended end, as well as data on the actual number of courses, which are already completed at the moment;
- disabled personnel data: medical documents, a disability group, as well as the date of changes in medical decisions, if such were;
- a concluding document, which was compiled by a special commission for assessing working conditions (harmful, dangerous factors, compliance with regulations, etc.).
When executing all sections, a single rule applies to the empty field if the data on it is missing or the answer is negative. For example, you can not register "I do not have" - \u200b\u200byou just need to ignore the string.
How to make changes to the card
If over time, any information has changed, they must be made in shape in a timely manner. As a rule, the Regulation provides for 14 calendar days on making changes. At the same time, new data is entered in the same way as in the labor book. Two options are possible:
- If previously empty graphs are filled, the employee must sign, thereby assuring the accuracy of the information made. This concerns the first and second sections.
- If previously recorded data changed, then you need to gently cross the former entry and put a new one. For example, if a woman married, then the old surname is stricken, and the new one is inscribed on top.
NOTE. In the event of blots, a large number of corrections, the dedication of the text, damage the individual pages or the entire personal card of the employee, which is based on the T2 form, is allowed to establish a new document in which all information from the old form is transferred.
If an employee is dismissed
In this case, it becomes necessary to make entries in sectionXI. It is important to write down the reason for dismissal, and the wording should accurately quote the articles of the Labor Code. The date of dismissal is given - i.e. The last working day of the employee, regardless of whether he fell on a weekday, festive or day off. An employee necessarily puts the signature and decoding, and if this is impossible (for example, in the event of death), the signature puts a responsible official or a close relative, indicating the degree of kinship or a representative of the employee who acts by proxy (records its number and date of compilation).
NOTE. After dismissal, the card is rendered to the archive in which at least 75 years should be stored.
Example of filling
A real example of a completed personal employee card approved according to typical form T2 (first section) looks like this.
